HRM Practices and
Employee Retention: A Study on Literature Survey
P. Vakula Kumari1* , Dr. S.V.S. Chauhan2
1Research
Scholar, Department of Management Studies, Guru Ghasidas
Vishwavidyalaya, Bilaspur
(C.G.)
2 Professor,
Department of Management Studies, Guru Ghasidas Vishwavidyalaya, Bilaspur (C.G.)
*Corresponding Author E-mail: vakula.kumari@gmail.com
ABSTRACT:
The retention of human resources has been shown to
be momentous to the development and the accomplishment of the organization’s
goals and objectives. Organizations need to have the ability to recruit and retain
appropriate knowledge workers in order to create an inflow of knowledge and skills
to develop and maintain their competitiveness. As economic globalization has
become more pronounced, the ability of organizations to compete in the global
marketplace is all the more tied to the quality of their human resources. Many
organizations rely on the expertise of their employees to gain competitive
advantage in global economies. In this economic environment, the retention of
valuable employees becomes an extremely important strategy for human resources
managers and organizational leaders. This paper mainly deals with the
literature on Human Resource Management practices and its impact on Employee
Retention. The purpose of this paper is to identify the relationship between
HRM practices and employee retention through the literature survey.
KEY WORDS: Employee Retention, HRM practices, Work
Environment and Job design, Hiring and Promotions, Rewards, Recognition and
Compensation, Training and Development, Employee Performance Assessment.
Today, however, retention of valuable employees
is a global challenge. Managers and top level authorities are constantly met
with the issue of retaining employees, and there is a wealth of evidence that
worldwide, retention of skilled employees has been of serious concern to
managers in the face of ever increasing high rate of employee turnover (Arthur,
1994; Buck and Watson, 2002; Budhwar and Mellahi, 2007; Debrah and Budhwar, 2004; Samuel andChipunza,
2009; Tayeb, 1997). There are major challenges in
attempting to retain employees (Barney, 1991; Price, 2003; Sinangil,
2004; Woods, Heck, and Sciarini, 1998) which become
an increasingly important aspect of building organizational capabilities to
ensure sustained competitiveness (Holland, Sheehan, and De Cieri,
2007). These challenges, among other things, are essentially linked with the
infrastructural support, remuneration packages, leadership styles and cultures
within an organization (Lok and Crawford, 1999;
Pamela, 2003; Sheridan, 1992).
Such challenges are further complicated by
the fact that highly skilled employees tend to change jobs for better financial
rewards and improved working conditions. In addition, highly skilled employees
are often poached by large scale international organizations that can provide
them with better remunerations and other benefits (Zheng
and Lamond, 2010).
Human resource management is a comprehensive
approach to management of people at work and it seeks to achieve integration
and coordination with overall planning and other managerial functions (Dunn,
1985). Organizations develop human resource policies that genuinely reflect
their beliefs and principles and the relationship between management and
employees, or they may merely devise policies that deal with current problems
or requirements (Chew, 2005). These HRM practices should include compensation
and benefits, training and development, performance appraisal, supervisor role
and career advancement which may influence the satisfaction of the employee and
the intention to stay or quit from their current organization. According to
Huang (2001), HRM practices are areas that influence employees’ intention to
leave, job satisfaction, and organizational commitment. Employees are our most
important asset. Employee turnover represents a critical problem to an
organization in terms of loss of talent, additional employment and training
costs (Loi et al., 2006). It cannot be denied,
effective HRM practices is important to reduce turnover, it can help
organizations to achieve higher flexibility, product quality, and performance
while remaining cost competitive by inducing workers to work harder and using the
skills and information of their employees more effectively through moving
decision authorities closer to those who have the relevant information (Bauer,
2004). On the other hand, Huselid (1995) suggested
that a set of HRM practices referred as the high performance work systems were
related to turnover, accounting profits, and firm market value. According to Mudor and Tooksoon (2011), the
literature on HRM emphasis on the high performance working system practices’ on
job satisfaction to enhance employee performance and contribute the
organization performance. Job satisfaction and turnover intention surveys are
very important to the employers. It provides useful information and the
feedback of the employees that could be beneficial to the company by improving
the HRM practices. Thus, it indicated that if the organization aims to be
productive and effective company, they should first meet the employees’ needs
(Berry, 1997).
Employee turnover is considered
a serious issue for many organizations, thus scholars view this phenomenon as a
persistent problem for the organization (Ahmad and Omar, 2010). Excessive
turnover is dangerous for the organizations, and it undermines the efficiency
and productivity of the organization. Moreover, in some occasions, it threats the
organization’s long term survival (Brereton, Beach, and Cliff, 2003).
Therefore, retention of top performing employees has become a big challenge for
the employers (Samuel and Chipunza, 2009; Ovadje, 2009) because employers have nothing much to do
except the arrangement for hiring and training new employees once the employee
has quitted as argued by Dalessio, Silverman, and Schuck (1986).
The nature of turnover
phenomenon is complex, thus the causes of turnover vary on the basis of context
of research, and nature of the organizations. That is why the generalization of
turnover research findings is questioned across situation and population (Griffeth, Hom, and Gaertner, 2000). In spite of having more than 1500 academic
researches on employee turnover, surprisingly it is still the vibrant field of
further research (Holtom, Mitchell, Lee, and Eberly, 2008). This is because employees have different
reasons for turnover decision in different countries, and even reasons are
quite different within the same industry. It is unfortunate that most of the
empirical studies on turnover were conducted in western context mainly in US,
Canada, UK, and Australia (Ovadje, 2009; Maertz, Stevens, and Campion, 2003). The results of these
studies may not be generalized to other contexts for instance Asian context
which is characterized by collectivism and high power distance. Scholars still
continue searching the answer of what determine employee turnover in different
contexts as context is important to understand the turnover phenomenon (Chen
and Francesco, 2000). Therefore, it is expected that a study of turnover in a
collectivist context should provide additional insights into the turnover
phenomenon. Thus, this paper is expected to enrich the current turnover
literature in the context of Chattisgarh in
particular and Indian in general. Practically, among all the organizational
resources, people are the most important resources, while on the other hand,
they are most difficult to control as well (Szamosi,
2006; Perez and Ordonez de Pablos, 2003). Employee
turnover, although it is mainly a concern to the professionals of human
resource department (Peterson, 2004), academics and organizational managers
have paid much attention to this current phenomenon (Ton and Huckman, 2008) due to its detrimental effects on the
organizations. Practically, among all the organizational resources, people are
the most important resources, while on the other hand, they are most difficult
to control as well (Szamosi, 2006; Perez and Ordonez
de Pablos, 2003). As people are the most valuable
asset for the organizations (Szamosi, 2006), the
organizations invest great deal of resources to attract and retain talented
employees. Thus it is undoubtedly unfortunate and costly when employees leave
organization willingly or voluntarily. That is why academics and organizational
managers paid much attention to employee turnover issue, particularly the
voluntary nature of turnover (Ton and Huckman, 2008).
2.1 Employee Retention:
Employee retention is a process in which the employees are encouraged to
remain with the organization for the maximum period of time or until the
completion of the project. Employee retention is beneficial for the
organization as well as the employee. Employees today are different. They are not
the ones who don’t have good opportunities in hand. As soon as they feel
dissatisfied with the current employer or the job, they switch over to the next
job. It is the responsibility of the employer to retain their best employees. If they don’t, they
would be left
with no good employees. A good employer should know how to attract and retain
its employees. Frank et al.
(2004) define retention as “the effort by an employer to keep desirable workers
in order to meet business objectives” (Natalie et al., 2011). Retention is the
ability to hold onto those employees you want to keep, for longer than your
competitors (Johnson, 2000 cited in Madiha. et al.,
2009). Retention is considered as multifaceted component of an organization’s
human resource policies. It begins with the hiring of right people and persists
with working agendas to keep them involved and devoted to the organization (Freyermuth, 2004 cited in Madiha
et al., 2009). Employee retention is an
important element in determining the success of the company.
2.2 Human Resource Management Practices:
HRM Practices refers to organizational
activities directed at managing the pool of human resources and ensuring that
the resources are employed towards the fulfillment of organizational goals (Daud, 2006). Organizations develop human resource policies
that genuinely reflect their beliefs and principles and the relationship
between management and employees, or they may merely devise policies that deal
with current problem or requirement (Chew, 2005). A number of recent studies
have consistently identified six essential human resource management practices
as crucial to organizational effectiveness. These six practices include: (1)
recruitment; (2) selection; (3) compensation; (4) employee participation; (5) training;
and (6) performance appraisal (Osterman, 1994; Pfeffer, 1994; Delery and Doty,
1996). As supported by Lee and Lee (2007) HRM practices on business
performance, namely training and development, teamwork, compensation/incentive,
HR planning, performance appraisal, and employee security help improve firms’
business performance including employee’s productivity, product quality and
firm’s flexibility. In addition, Zaini, Nilufar and Syed (2009) indicated
that four HRM practices that are training and development, team work, HR
planning, and performance appraisal have positive and significant influence on
business performance. All these HRM practices help to create a workforce whose
contributions are valuable, unique difficult for competitors to imitate. The
adoption of HRM can have an instrumental function, as it affect attitudes such
as job satisfaction, morale, and positive feelings about future prospects (as
manifested in perceived competitiveness). These attitudes, in turn, can affect
the likelihood that an employee will seek alternative employment (or quit)
(Chow, Haddad and Singh, 2007). Like many other managerial topics, there is a
lack in research pertaining to turnover and HRM in developing countries despite
calls to expand the international HR perspective (Baruch and Budhwar 2006). This lack of knowledge limits contexts
relating to HRM theory (Wright, Scott, Snell and Dyer, 2005). Consequently, HR
practitioners face, in developing countries, an absence of focused strategies
for combating high turnover rates and improving organizational performance (Khiiji and Wang 2006).
The importance of managing human resources,
the essence of the organization, has been growing over the past years in
academia and in practice because the HRM practices help employees to form their
attitudes and behaviors (Meyer and Smith, 2000). Earlier, one of the studies
found that perceptions of human resource practices are more important than the
actual practices in developing employee commitment (Kiniki,
Carson, Bohlander, 1992). Management scholars and
practitioners have exerted continuous efforts in learning more about human
resource practices and how these practices enhance employees’ performance and
achieve organizational goals (Ahmad and Schroeder, 2003; Boselie
et al. 2001; Guest, 1997; Huselid, 1995). The
influence of human resource practices on performance at organizational level,
individual level, or group level is an important issue in the area of human
resource management and organizational psychology. In this regard, positive
perceptions of human resource practices cause employees to believe in social
exchange relationship between employees and the organization (Wayne et al.
1997; Lee and Bruvold, 2003). Generally, employees
who are satisfied with the organization are willing to contribute to the
organization (Eisenberger et al. 2002).
Human resource practices have received
increased attention for its impact on organizational performance. The majority
of the research in this area has focused on the degree to which these human
resource practices can enhance individual and organizational performance.
Little work has explored the psychological processes by which such practices
influence employee attitudes and behaviors (Zhang and Agarwal,
2009). Thus, there is lack of knowledge of how these human resource practices
affect individual employees’ perceptions, their attitudes, and their behaviors;
and what employees actually think and how they react to the practices (Deery, 2002; Harley, 2002; Grant and Shields, 2002). Furthermore,
little explanation has been given in relation to how these human resource
practices influence individual turnover decision (Allen et al. 2003). The
plethora of literature of human resource practices have been reported
exclusively undertaken in the context of western countries including few other
developed nations (Nasurdin, Hemdi,
and Guat, 2008; Su and Yeganeh,
2008). There is a lack of information regarding dynamic nature of human
resources in the context of developing countries. Moreover, it is difficult to
generalize the human resources practices of the western context, and adopt the
western concept of human resources practices to the developing countries.
Therefore, more research is needed in the
developing context to understand the dynamic nature of human resources and the
influence of various human resources practices on the employees of developing
countries. According to Budhwar and Debrah (2004), there is a greater need to know how
employees in various parts of the world perceive human resource practices in
different context. Thus, the current study is also expected to fill the gap in
our knowledge on human resource practices in the context of developing
countries such as India.
2.2.1. Work Environment and Job Design:
Work environment is an important factor for
an employee to be successful in their carrier. If the environment does not
motivate employees to work then it will be an excuse for employees for not
performing to the standard and reason as environment is too noisy, condense,
not hygiene, fill stress and no fun in the working environment. Besides using
compensation, retaining talented employees may also be accomplished through
improving their work environment and job design. An independent study conducted
by ASID (2004) (American society of interior design) as cited in Shoaib et al (2009) demonstrated that physical or work
environment contribute as a major factor affecting the decision of employee’s
whether to stay or leave the job. Work place design has an impact on employee
and employees tend to live with the job as long as they are satisfied. In fact,
safe working conditions are directly and positively linked to the quality of
employees’ work environment. According to Kramer and Schmalenberg
(2008), healthy working conditions are empirically linked to reduced employee
turnover, increased job satisfaction and lower degree of job stress and burnout
among employees. Therefore, creating better conditions are crucial to maintain
an adequate workforce for any organization. To reinforce the importance of
working conditions, Pejtersen and Kristensen
(2009) argued that positive working conditions will not only reduce employee
strain but also contribute to a more motivated workforce and in the long-run
greater organizational effectiveness, and lower employee turnover. In this
regard, researcher explained that working conditions may not increase employee
commitment; however dissatisfaction with this factor may create negative effect
on employee commitment which in turn may affect turnover decision (Herzberg,
1968). Workspace designs have a profound impact on workers and tend to live
with job as long as satisfied (Brill, Weidemann,
Olsen, Keable and BOSTI, 2001).
2.2.2.
Hires and Promotions
Many studies have been conducted to
understand the impact on hiring and promotion on employee retention. Companies
need to be very sensitive on the employees that they are about to hire. Huselid and becker (1999) as
cited in Moncraz, Zhao and Kay (2009) said that
selective hiring procedures are necessary to ensure effective retention of the
most qualified employees while lowering employee turnover in the long term.
Miller and Wheeler (1992) found that the lack of meaningful work and
opportunities for promotion significantly affected employees' intentions to leave
an organization. Organizations were able to improve their employees' retention
rate by adopting job enrichment programs and enhancing their advancement
opportunities. Besides promotion opportunities, the evaluation criteria used in
the promotion and reward system also had significant effects on employees’
turnover intentions (Quarles, 1994). Ineffective performance appraisal and
planning systems contributed to employees' perceptions of unfairness and they
were more likely to consider leaving the organization (Dailey and Kirk, 1992).
2.2.3. Employee
Recognition, Rewards and Compensation
The term ‘reward’ is discussed frequently
in the literature as something that the organization gives to the employees in
response of their contributions and performance and also something which is
desired by the employees (Agarwal, 1998). A reward
can be extrinsic or intrinsic it can be a cash reward such as bounces or it can
be recognition such as naming a worker employee of the month, and at other
times a reward refers to a tangible incentive, reward is the thing that an
organization gives to the employee in response of their contribution or
performance so that the employees become motivated for future positive
behavior. In a corporate environment rewards can take several forms. It
includes, cash bonuses, recognition awards, free merchandise and free trips. It
is very important that the rewards have a lasting impression on the employee
and it will continue to substantiate the employee’s perception that they are
valued (Silbert, 2005). “Employee compensation
includes all forms of pay and rewards received by employees for the performance
of their jobs” (Snell S and Bohlander G, 2007,
p.378). “Employee benefits constitute an indirect form of compensation intended
to improve the quality of the work lives and the personal lives of employees”
(Snell and Bohlander, 2007, p. 448). Attractive remuneration packages are one of
the very important factors of retention because it fulfills the financial and
material desires as well as provide the means of being social by employee’s
status and position of power in the organization. Many researchers demonstrate
that there is a great deal of inter-individual difference in understanding the
significance of financial rewards for employee retention (Pfeffer,
1998; Woodruffe, 1999). An organization’s reward
system can affect the performance of the employee and their desire to remain
employed (e.g., Bamberger and Meshoulam, 2000, MacDuffie, 1995).
2.2.4. Training and Development
Training was included as a high-performance
HRM practice, among others, by Huselid (1995),
McDuffie (1995) and Koch and McGrath (1996). In the field of human resource
management, training and development is the field concerned with organizational
activity aimed at improving productivity and enhancing skills of individuals
and groups in the organizational setting. Development refers to formal
education, job experiences, relationships, and assessments of personalities and
abilities that help employees prepare for the future. Firms with superior
training programmes may also experience lower staff
turnover than firms that neglect employees training and development. Employees
who are working in firms with good technical and non-technical training programmes, realize that their market value grow more
favorably than in other firms, if the training is of the general type that also
increases productivity outside the firm. Therefore, they may have an interest
of remaining longer in the firm.
Career development is a system which is
organized, formalized and it’s a planned effort of achieving a balance between
the individual career needs and the organization’s workforce requirements (Leiboiwitz et al, 1986). The rapidly growing awareness
makes it obvious that people can give the firm its leading edge in the market
place. The new challenge for the HR professionals is to identify the
developmental strategies which can inspire the commitment of employees to the
firm’s mission and values so that the employees become motivated and help the
firm to gain and maintain a competitive advantage (Graddick,
1988). Career development is important for both the organization and individual
(Hall, 2002). It’s a mutual benefit process because career development provides
the important outcomes for both parties (Hall, 1996; Kyriakidou
and Ozbilgin, 2004). Organizations need talented
employees for maintaining the sustainable competitive advantage and individuals
require career opportunities to develop and grow their competencies (Prince,
2005).
2.2.5. Employee Performance Assessment
Performance assessments is one of the way
that employers can utilize as an important factor to retain employee. One of
the motivation factors that keep employees to continue to perform effectively
is by receiving a good performance assessment. “The performance appraisal can
be defined as a process, typically delivered annually by a supervisor to a
subordinate, designed to help employees understand their roles, objectives,
expectations and performance success” (Snell S and Bohlander
G, 2007, p. 332). Performance appraisal is a process of inspecting and
evaluating an individual’s performance in his duty to facilitate the decision
of career development of the individual. It evaluates the individual overall
contribution to the organization through assessment of his internal
characteristics, working performance and his capability to pursue higher
position in organization (Gruman and Saks,2011). In
order to enhance organizations’ ability to survive through turbulent
environment, mostly top corporations take great concern on managing the
performance measures of their employees. It is common understanding that top
talents are keys to business success today, but how a company manages its
talents or human resources would be the fundamental to all the success where
effective structure of performance measurement would ensure company fully
utilize its competitive resources to maximum.
3. CONCLUSION:
To conclude, the literature review has
suggested that organization culture, structure, and HR systems and practices
would effectively interact to attract and retain knowledge workers. Kamoche (1996) suggested that a company may establish HR
capabilities to gain a competitive advantage through appropriate HR policies
and practices to secure nurture and retain their key personnel. Specifically,
the impact of human resource policies and practices on recruitment and
retention of knowledge workers could be reflected in the programmes
relating to rewards, career development, corporate culture, job security and
training (Causer and Jones, 1993; Kamoche, 1996;
Newell et al, 2002).
Reward systems that contain financial and
non-financial rewards could have a severe impact on both recruitment and
retention of knowledge workers. The theoretical and empirical research suggests
that compensation (pay and benefits) plays a critical role in attracting and
retaining employees. In addition to the standard benefits package,
organizations may consider to provide tailor-made and hidden benefits to meet
the individual worker’s needs. For example, extra days-off in compensation for
working over-time could be used as a retention tool. Non-financial rewards may
be related to the nature of work, such as challenging or interesting work and
the recognition of personal achievement (Horwitz et
al, 2003; Newell et al, 2002). In some cases, knowledge workers may value
intrinsic rewards more than purely financial rewards. This implies that
organizations may consider the impact of job design on the recruitment and
retention of knowledge workers, such as using job customization or job rotation
as instruments to retain employees (Cappelli, 2000; Horwitz et al, 2003).
In addition, career development and training practices may influence the
recruitment (especially internal recruitment) and retention of knowledge
workers (Causer and Jones, 1993; Kamoche, 1996;
Newell et al, 2002). In view of career development, promotion opportunities
would be one important consideration for the retention of knowledge workers.
However, Butler and Waldroop (2001) argued that there
is a trend shifting from traditional career paths that were based on the firm’s
interest, to sculpting jobs based on the interests of knowledge worker
professionals. In particular, for engineers in high technology firms, a
technical ladder separated from the managerial roadmap would be helpful to
retain the specialists who are more interested in the development of cutting
edge technology (Causer and Jones, 1993; Haesli and Boxall, 2005).
Horwitz et al (2003) suggested that one of the key retention strategies
was top management’s support in creating a conductive working environment where
allowed the employees to work in a fun, flexible and resourceful manner. This
implies that organizations may shape a corporate culture through proper work design
and working practices. For example, the organizations could create a working
culture enabling employees to act freely, adopt management practices that
facilitate effective communication, pay attention to job design, and allow
employees to gain prominence through self-development and involvement in
interdisciplinary and cross-functional projects.
Based on the literature review the HRM
practices may not be universal but could be ‘context-specific’, the hypotheses
were devised to test whether different organizations within various ownership
groups may use different HRM practices and retention practices for the
management of employees. The findings found that there were relationship
between the independent variables (HRM practices) and the dependent variable
(Employee Retention). The literature review indicates that human resource
management practices linked to individual HRM practices. This brief literature
review tries to explore the relationship between HRM practices and employee
retention. Based on the above literature review a conceptual framework has been
developed to examine the impact of HRM practices and employee retention for
further research. The conceptual frame work embraces five major variables which
are used to develop the basic model of relationship between HRM practices and
employee retention. The major variables which are used to develop the
relationship between HRM Practices and Employee Retention for further research
are: (1) Work Environment & Job Design, (2) Hires and Promotions, (3) Rewards,
Compensation and Recognition, (4) Training and Development, (5) Employee
Performance Assessment.
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Received on 15.09.2012
Modified on 25.10.2012
Accepted on 10.01.2013 © A&V Publication all right reserved
Asian J. Management 4(1): Jan.-Mar. 2013 page 54-59